UT All In GEAR UP Project Director

Job Posting Title:

Assistant Director (UT All In GEAR UP Project Director)

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Hiring Department:

Curriculum and Instruction

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

SAN ANTONIO, TX

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Job Details:

General Notes

The university provides employees a competitive benefits package that includes health insurance (premiums covered 100% for full-time benefits-eligible employees), retirement plans, and paid leave, in addition to other programs and services. 

Purpose

Reporting to the Senior Director of Operations at the Institute for Public School Initiatives (IPSI), the Assistant Director (UT All In GEAR UP Project Director) will oversee the UT All In (AI) GEAR UP grant from the US Department of Education, providing leadership and direction to ensure the successful implementation of college and career readiness services for 3,545 GEAR UP students and families in San Antonio and Southwest Texas. The Assistant Director will be responsible for hiring and supervising staff, building and managing partnerships, overseeing data collection and reporting, developing and managing budgets, and maintaining compliance with grant requirements.

 

This position will be located in San Antonio or Southwest Texas (Eagle Pass or San Felipe-Del Rio areas) with the expectation of required, frequent trips to central Texas based on an agreed-upon schedule.

 

Responsibilities

• Function 1: Provide leadership and direction for UT All In (AI) GEAR UP grant activities, ensuring successful implementation and compliance with local, state, and federal regulations. Develop annual targets, review and approve work plans, and monitor progress toward grant goals and objectives. Meet with district leadership in person and virtually and make regular site visits to partner schools. Collaborate with IPSI Directors and staff to ensure alignment of programming across grants.
• Function 2: Hire, train, supervise, motivate, and empower staff, ensuring clear communication and expectations. Provide ongoing coaching and feedback to direct reports, supporting their professional and personal growth. Conduct annual performance appraisals.
• Function 3: Manage annual budget of $2.8 million. Monitor spending, review/approve requests, and ensure grant expenditures are allowable and that progress is being made toward the required match/in-kind commitment. Collaborate with the IPSI business team to develop contracts. Oversee the preparation of annual budgets and reports, ensuring required documents for the sponsor are completed accurately and on time.
• Function 4: Establish and maintain excellent working relationships with partners, including school districts, businesses, institutions of higher education, and community organizations. Lead communications among grant partners and manage contracts. Act as a liaison with community organizations to meet program requirements and division goals.
• Function 5: In collaboration with the external evaluator and IPSI data & research team, oversee all data collection and reporting on grant, including the Annual Performance Report (APR) and Final Performance Report (FPR).
• Function 6: Represent IPSI/UT GEAR UP at national/statewide conferences, directors’ meetings, and other convenings. Inform stakeholders about GEAR UP outcomes and identify and create opportunities to share success stories.
• Function 7: Develop and implement actions to enhance project value. Troubleshoot challenges and determine actions with team.
• Function 8: Other related functions as assigned.

 

 

Required Qualifications

Master’s degree in related field such as Education, Business Administration, or Public Affairs/Administration. 8+ years of experience administering K-12 or higher education student services or academic development programs. Experience with federal programs and grants. Experience working with multiple partners in a program or major service delivery project. Excellent knowledge of college readiness issues and challenges facing low-income, first-generation student populations. Excellent written and verbal communication skills. Extensive knowledge of the administrative structure of a large research university. Must be located in San Antonio or Southwest Texas (Eagle Pass or San Felipe-Del Rio areas) with the expectation of required, frequent trips to central Texas based on an agreed upon schedule.

 

Relevant education and experience may be substituted as appropriate.

 

Preferred Qualifications

Prior experience as a program director, assistant director, or comparable position. Previous experience with GEAR UP. Experience with grant and contract development, writing, and submitting proposals. Previous supervisory experience. Familiarity with UT Austin systems and contract processes.

 

Salary Range

$90,000+ depending on qualifications

 

Working Conditions

• May work around standard office conditions with repetitive use of a keyboard at a workstation. This job will require frequent travel.

 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest